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J&P Group > J&P InfoSol > Applications > Synchronizing (PIM-PDAs/Phones)

Synchronizing
(PIM-PDAs/Phones)

 

Introduction <top>

Area first started 2009-07-08 to gather various information around synchronizing personal information between email apps, PDA, smart phones.

Related topics (in separate sections):

NOTE:This area focuses on synchrozing PDAs/Smart Phones with desktop/laptops. In regard to synchronizing data, there are multiple different areas that can be:

Devices What Where
PDA/Smart Phone with Computer Contacts, Calendar, Notes, emails, ... This section/page
Computer with Computer Files and directories, also sometimes settings, bookmarks, ... not yet documented by J&P

 

Applications - Services - Utilities <top>

http://www.me.com/contacts/

Application,

Package

Type Cost
indic.
Notes
iSync Appl. Free

For mobile devices excluding iPhones. (Part of Mac OS X)

 

"Starting with Mac OS X v10.4, much of this functionality has been moved into the Sync Services framework, which developers can use to incorporate synchronization into their own applications. iSync, however, retains responsibility for synchronizing mobile handsets, Palm OS organizers and compatible smartphones. Since the release of iTunes 4.8, the responsibility for synchronizing iPods has been delegated to iTunes. Synchronization with MobileMe is now the domain of MobileMe Sync, accessible through a System Preferences pane." [wikipedia]

iTunes Appl. Free

For iPhones (and iPod Touch). Standard part of Mac OS X; also available for MS Windows.

 

Primarily a powerful application for managing and playing multimedia (music, video, ...), buying media from iTunes Store, ...

 

But also the application for synchronizing - and configuration of - information between iPhones and Mac.

 

Image Capture Appl. Free

For getting photos and videos from iPhone to Mac computer. Part of Mac OS X.

Useful to run to get photos/videos taken with iPhone onto computer and don't want to have iTunes synchronizing both ways.

To use:

  1. Connect iPhone to computer (USB)
  2. Start application
  3. Press Download Some... and select what to get or Download All to, yes, download all.
Background     Behind the scene applications ###
Conflict Resolver    

 

http://en.wikipedia.org/wiki/Conflict_Resolver

 

Microsoft Sync Services Appl. (Part of Office)

Behind the scene application - only mentioning it as it can show up in Activity Monitor as process that occasionally can be using some CPU processing power.

 

/Applications/Microsoft Office 2008/Office/Microsoft Sync Services.app/

SyncServer Appl. (Free)

Behind the scene application - only mentioning it as it can show up in Activity Monitor as process that occasionally can be using some CPU processing power.

 

/System/Library/Frameworks/SyncServices.framework/Versions/A/Resources/SyncServer.app/Contents/MacOS/SyncServer

       
Other     archived - no longer used by J&P; kept for reference
Missing Sync Appl. $40

From Mark/Space - www.markspace.com

 

For a long time one of the better 3rd party solutions for fixing all problems synchronizing different devices can pose.

 

Versions for Apple iPhone, Palm OS, Windows Mobile, ... exist that adds capabilities that otherwise may be missing.

 

Applications often starts around $40.

/Applications/Microsoft Office 2008/Office/Microsoft Sync Services.app/

 

Microsoft Entourage 2008 <top>

From About data synchronization in Microsoft Office 2008 for Mac Administrator’s Guide (under Office 2008 Technical Reference).

  Synchronization Method
Technology Sync Services Microsoft Exchange Server IMAP POP
Original/General Mac-centric Microsoft-centric

general open

standard

general open

standard

         

Entourage Item

(Bold: name as used in Entourage)

 
Main Functions Sync Services Microsoft Exchange Server IMAP POP
Mail, Messages No "All Microsoft Exchange mail folders, including subfolders, can be accessed by using Entourage and are continually synchronized with the Exchange server automatically. Depending on the network, new messages either display automatically as they arrive or display after Entourage completes a check for new messages on the server once every minute." Yes Yes
Address Book, Contacts

Address Book

& MobileMe

"All Microsoft Exchange account address books and their contacts in Entourage are continually synchronized with the Exchange server automatically." no no
Calendar, Events

iCal &

MobileMe

"All Microsoft Exchange account calendars and their events in Entourage are continually synchronized with the Exchange server automatically.

NoteEntourage 2008 does not support Microsoft Office Outlook counter-proposal invitations. If an Entourage user sends a meeting request to an Outlook user and the invitee makes a counter proposal, the counter proposal appears as text in the Entourage message body. The Entourage user must make any meeting time adjustments manually."

Notes

Entourage through

MobileMe

No

"Entourage notes are not synchronized with the Exchange server."

Tasks

iCal &

MobileMe

No

"Entourage tasks are not synchronized with the Exchange server."

Support Functions Sync Services Microsoft Exchange Server IMAP POP
Categories -

No

"Category information that users set in Entourage is not synchronized with the Exchange server."

   
To Do flags ? "Messages and contacts that have been flagged as To Do Items are synchronized with the Exchange server, along with due dates, start dates, reminder dates, and completed dates."    
Rules -

No config from Mac

"Although rules stored on the Exchange server will run, users cannot change or create new Exchange server-based rules by using Entourage."

   
         
         
Calendar X X 'events & tasks w/ iCal & .mac' iCal.app
-multiple different ### no - Yes
-week numbers Yes Yes - no
-        
Contacts X X 'contacts w/ Address Book & .mac' Address Book.app
Journal X - ### ###
Notes X X 'Entourage Notes with .mac' ###
Projects ### X - ###
Task, To Do list X X 'events & tasks w/ iCal & .mac' iCal.app
         
Chat, IM       iChat.app
Synchronizing       iSync.app
ActiveSync®   Yes    
1&1        

 

###

Apple MobileMe - Synchronization

NOTE: MobileMe is not ActiveSync but ActiveSync-like (src: Apple Launches MobileMe: ActiveSync + Web 2.0 Apps For the Rest of Us!, 2008-06-09, iPhoneBlog)

 

Setting Up Everything <top>

     
Address Book Mac

(/Applications/Address Book.app)

Can remove all categories - not used/not synchronized from/to Entourage anyway. Only obscures screens on iPhone and MobileMe web interface.

iCal Mac

###(/Applications/iCal.app)

Can remove all categories - not used/not synchronized from/to Entourage anyway. Only obscures screens on iPhone and MobileMe web interface.

iTunes Mac

Many tabs

Summary

[X] Automatically sync when this iPhone is connected

[X] Sync only checked songs and videos

[  ] ...

[  ] ...

 

Info

[X] Sync Address Book contacts

   (*) All contacts

 

[X] Sync iCal calendars

   (  ) All calendars

   (*) Selected calendars

       [X] Entourage

[X] Do not sync events older than [ 30 ] days    (default)

 

[X] Sync Safari bookmarks

 

[X] Sync Notes

 

...

 

Address Book

Entourage

d

 

 

For iPhone, see Push Email on iPhone.

 

 

Tests <top>

Entourage - Address Book - MobileMe

http://www.google.com/search?q=time+to+synchronize+entourage+with+address+book+mobileme

mactopia IT Pros: Introducing Office 2008 for Mac

Microsoft Office 2008 for Mac Administrator’s Guide (microsoft.com/mac/itpros/)

 

http://www.microsoft.com/mac/itpros/default.mspx?CTT=PageView&clr=99-15-0&target=84de791c-0a57-443e-8810-9707dff77e3c1033&srcid=987420ce-c911-4442-aeca-5671e678a2a41033&ep=7

http://www.microsoft.com/mac/itpros/default.mspx?clr=99-15-0&srcid=987420ce-c911-4442-aeca-5671e678a2a41033&ep=9&target=d10ec426-75ab-44ba-9a90-9e305ae4b53d1033

 

Entourage  
Address Book  
MobileMe d http://www.me.com/contacts/ dd

Change of address in Entourage

MobileMe

 

 

Troubleshooting <top>

 

Duplicates <top>

###

 

 

LDAP <top>

http://www.google.com/search?q=ldap+mac+os+x

http://en.wikipedia.org/wiki/Lightweight_Directory_Access_Protocol

http://www.gracion.com/server/whatldap.html

Use a free LDAP server with Address Book
Tue, Apr 29 2008 at 7:30AM PDT • Submitted by alexmathew

  Syntax Example
LDAP Server ds1.us.freeldap.org ds1.us.freeldap.org
Search base uid=USERNAME, ou=People, o=entic.net uid=johsar978, ou=People, o=entic.net
Port 636 (encrypted over SSL)  
Bind DN* uid=USERNAME, ou=People, o=entic.net uid=MyLDAPorgUsername, ou=People, o=entic.net

 

http://freeldap.org/docs/mac (retrieved 2009-07-08)

Mac OS X 10.5.2 and Address Book 4.1

You might need to restart Address Book once these settings have been set.
	
Server: ds1.us.freeldap.org
Port: 636
Use SSL: CHECKED
Allow self-signed certificates: CHECKED
Search Base: uid=USERNAME, ou=People, o=entic.net
Scope: Subtree
Authentication: Simple
User name: uid=USERNAME, ou=People, o=entic.net
Password: PASSWORD		
		

d

Address Book.app - not got to work yet...

Name FreeLDAP  
Server ds1.us.freeldap.org  
Port 636 (encrypted over SSL)
  [X] Use SSL  
  [X] Allow self-signed certificates ???
Search base uid=johsar978, ou=People, o=entic.net  
Scope Subtree (default)
Authentication Simple  
Bind DN* uid=johsar978, ou=People, o=entic.net  
Password: *******  



http://www.openldap.org/


 

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